Project Controls Specialist

Position Title: Project Controls Specialist

Location: Los Angeles, CA

Req Id: JR101020

Time Type: Full time

Description:

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

We are currently hiring a Project Controls Specialist to support our Education sector projects located in Los Angeles, CA. This is a highly visible, high-impact role that will put you at the forefront of building the educational future for the Los Angeles community. We encourage those seeking a challenging role that will give them ample opportunity to engage and impact the community with their talents to apply.

Essential Duties & Responsibilities:

• Maintain and manage the accuracy and integrity of project budgets and financial forecasts, ensuring compliance with established cost management procedures and policies.

• Collaborate with Project and Construction Managers in drafting white papers for project establishment, re-baselining, and securing funding for capital projects.

• Participate in monthly Estimate at Completion (EAC) reviews, collaborating with the Project Management Office (PMO) to provide in-depth variance analysis and identify underlying causes.

• Allocate and manage Estimates to Complete (ETCs) for projects, including but not limited to change order proposals, task order requests, online vendor portal requests, and PBAs to ensure continued alignment with financial objectives.

• Participate in the change management and risk assessment meetings to analyze cost-related trends, risks, and exposures, contributing to proactive cost mitigation strategies.

• Conduct detailed analysis of cost variances, performance data, and trends to identify potential impacts on budgets, recommending corrective actions where necessary, ensuring financial data aligns with project goals.

• Perform monthly reconciliation of budget & costs to ensure month-end data reporting accuracy.

• Track and analyze trends in project costs and the effectiveness of mitigation plans, comparing these against actual performance and forecasts.

• Review project budgets and expenditures across multiple funding sources to ensure alignment with overall financial goals and objectives.

• Work with scheduling teams to assess the impact of cash flow and schedule performance on project costs, identifying variances, cost overruns or underruns, and potential forecasting issues.

• Review and analyze financial reports, cost performance, and progress data to ensure accuracy, providing insights into potential financial risks on a regular and/or as needed basis.

• Examine staffing plans to identify resource demand peaks and recommend cost-effective strategies to level resources and reduce unnecessary financial strain.

• Assist in preparation and validation of contract amendment exhibits, task order requests, and change orders, PBAs for proper budget allocation, cost coding accuracy, and adherence to reporting and financial standards ensuring alignment with project budget and cost tracking procedures.

• Ensure compliance with BuildLACCD policies and procedures regarding cost management for capital projects with multiple funding sources.

• Generate detailed financial and budget reports for campus-specific budgeting, cost control, auditing, and asset tracking using systems like Proliance, Deltek Costpoint, and other standard office program & applications.

• Create and deliver tailored financial, budget, and schedule reports in response to directives from the College Project Director (CPD) and other stakeholders.

• Serve as the primary contact for College financial information requests from CPLT and the PMO, providing timely and accurate budget and cost details.

• Administer the processing of budget transfers, financial closeouts, contract requests, purchase requisitions, amendments, PBAs, change orders and other necessary documentation into the cost management systems.

• Collaborate with the PMO to validate and collect project budget data, contributing to the development of accurate dashboard reports for stakeholders.

• Manage and reconcile project control data, ensuring accuracy in program control databases and related financial reports.

• Oversee the review and approval process for contractor and consultant payment applications, ensuring financial accuracy and compliance.

• Assist in assembling contract requests, purchase requisitions, amendments, PBAs, and change orders, ensuring proper accounting treatment and alignment of supporting documents.

• Assist in gathering physical completion data and perform necessary data entry to adjust project budgets and forecasts accordingly.

• Take on additional duties or special projects as needed to support cost management initiatives and overall project success.

Knowledge & Skills Required:

• Experience with various project control tools and software.

• Experience gathering and tracking quality data relating to budgets, contracts, change orders, trends and actual cost.

• Experience working through the entire project life cycle.

• Knowledge of theories, principles and practices of cost/schedule management, earned value management, change management, forecasting, and risk assessment.

• Ability to present data to management in an organized manner.

• Experience with the QA/QC process.

• Utilize effective written and oral communication skills.

• Ability to communicate with various stakeholders, internal and external to the company.

• Demonstrate an understanding of how project documentation impacts the project flow.

• Ability to read blueprints.

• Ability to multi-task, prioritize, and work efficiently.

• Demonstrate sound judgement and logical decisions making skills.

• Ability to perform at high levels in a fast paced, ever-changing work environment.

• Rely on instructions and pre-established guidelines to perform the functions of the job.

Preferred Education and Experience:

Education: BS/BA Degree in Engineering, Construction Management, Business or related degree. Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis.

Experience: 5-10 years’ professional experience in program and/or project controls on a construction program. Experience utilizing Microsoft Office, Advanced Excel Skills, Proliance, Data-Warehouse or other systems used by a large capital program, and any educational facility experience.

#LI-NH1

Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The salary range for this full-time role is $84,400.00-$112,533.35 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program

About_Us:

At Cumming Group, we are passionate about helping our clients execute large-scale, complex projects on-time and within budget. Our project and cost-management services are specifically tailored to each client’s needs and add meaningful value at every step of a project’s development.

Drawing on deep expertise in the communities and sectors we serve, we anticipate and solve problems, deliver solutions, and drive results. Since opening our doors in 1996, Cumming Group has grown to 50+ offices globally, and is now home to more than 1,950 team members – including many of the brightest minds in the industry.

Learn more about what a great organization we are at https://www.linkedin.com/company/cumming-group/about/

Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Equal employment opportunity, including veterans and individuals with disabilities.

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